2024 Legislative Banquet FAQs

   Directions to Main Street Station

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Hotel Accommodations:

Overnight accommodations are available at a discounted rate of $149++ at the Omni Hotel Richmond. You must be an active member of the Virginia Agribusiness Council for calendar year 2024 to register at this rate.

Hotel Block link: https://www.omnihotels.com/hotels/richmond/meetings/vac-2024-annual-legislative-room-block-01112024

*Must book hotel room by December 19, 2023 to receive room block rate*

Parking:

Sponsored Valet parking will be available first come, first serve as well as lots surrounding The Shed at the Main, across the street from Main Street Station, in a smaller lot to the right of the station in addition to several public parking lots nearby.

Sponsor:

As a sponsor, you will be notified of your sponsorship level and information/graphics needed for the program. Deadline to submit your sponsorship logo/graphic ranges from December 1-15th, depending on your sponsorship. Please see your registration confirmation email for details. 

Total value of your sponsorship will include the total registration and sponsorship(s) amount as indicated on your final invoice (less any credit card fees, if applicable).

Banquet Registration Process:

In an effort to provide a seamless process experience for all of our guests, all ticket and table orders are placed online through the Council’s website. To place your order, please click on the Register button below. There you will find details related to the event, as well as a link to register to attend.

Priority seating for table purchases will be given to those who submit complete registration information and payment, including the names of all attendees.

• Council staff will need the following for each registered attendee
• • First and last name
  • Organization they will be representing
  • City, town or county in which they reside. 

This information should be provided by December 30, 2023 so that Council staff will have adequate time to prepare attendee name badges. A link to update your attendee list was provided in your registration confirmation e-mail. 

Reserved Tables:

• If you reserved tables, you will receive a separate email with your table number(s) prior to the event date.  We suggest that you consider making place cards for you and your guests at your reserved table(s).  You may want to customize these with a graphic or factoid to call attention to your organization or industry.  Place cards will alert other banquet attendees that your table has been reserved and help your Special Guest locate their seat.
• Upon arrival at the banquet, each attendee should proceed directly to the registration table that corresponds with his or her last name for their name badge.  There will be no tickets issued in advance for this event.  Registration personnel at the banquet will have a record of all completed ticket orders.

Special Guests:

Special guests are assigned on a first come, first serve basis.  We request that you wait to contact your special guest until a staff member at the Council has confirmed that they are available to reserve.  Once we have this information, we will contact your organization and also advise the special guest of your sponsorship.  We then encourage you to also communicate your sponsorship to them, personally invite them to attend, and make arrangements to meet at the banquet. We appreciate your cooperation in this process, as we do not want to create any confusion on the part of your special guest and their staff. 

Floor Plan:

A link to the updated floor plan will be e-mailed to you prior to the event date. We will also provide a QR code onsite and on the back of the name tags that will link to an updated floor plan so that you are your guests can easily find your table number and location.

Schedule:

Our “Virginia’s Finest” reception will begin at 5:30 pm with an elegant buffet dinner of Virginia products at 7:00 pm followed by a short program.  Please note: doors will open at 5:30 pm for registration and the reception. Guests will not be able to enter the reception prior to this time. 

Attire:

Semi-formal/cocktail attire with boots and black-tie encouraged.

Should you experience any problems with the registration process or have a question for our staff, please email vac@va-agribusiness.org or call 804-643-3555 and someone will be happy to properly assist you.

Tickets will not be mailed. Name badges will be available upon arrival at the banquet.